Privacy Policy

Japanese American National Museum Privacy Policy

Last Updated: January 3, 2024

 

SCOPE

This Privacy Policy applies to personal information processed by the Japanese American National Museum (“JANM,” “we,” “us,” and “our”) in the course of our business, as collected on our websites located at www.janm.org, blog.janm.org, janmstore.com, www.discovernikkei.org, blog.democracyjanm.org, enemy-mail.janm.org, eacc.janm.org, remembrance-project.janm.org, and kids.janm.org (each a “Site”) and our related online and offline offerings (collectively, the “Services”). 

 

PERSONAL INFORMATION WE COLLECT

This Privacy Policy covers our use of “personal information.” When we say “personal information,” we mean information that relates to you and can identify you as an individual. Personal information does not include data that has been de-identified or aggregated such that you can no longer be identified.

When you use our Services, we may collect the following kinds of information:

Information You Provide to Us.

Account Creation/User Profiles. If you create an account with the Services, we may ask you for your name and email address. In addition, some of our Sites allow you to create a public facing user profile. If you choose to do this, we may also collect your gender, location, and any photos or other documents you choose to upload.

Communications with Us. We may collect personal information from you such as email address, phone number, or mailing address when you request information about our Services, inquire about ticket purchases or membership details, or otherwise communicate with us.

Fundraising and Donations. We may collect personal information from individuals as a result of our fundraising efforts. We may also collect personal information from individuals who choose to donate to JANM.

Online Orders. If you place an order online with JANM, we will record the personal information and details associated with the transaction. For example, we will collect the items you purchase, your billing and shipping address, and payment information. Please note that we use a third-party service provider to collect and process payment card information on the Services. JANM does not directly collect or store any payment card information provided to the Services, but it may receive information associated with your payment card information (e.g., your billing details).

JANM Store Catalog. If you place an order with janmstore.com, we will add you to our mailing distribution list so that you can receive a JANM Store catalog. If you wish to be removed from this distribution list, please contact us at museumstore@janm.org.

Customer Service and Support. If you call or otherwise interact with JANM’s customer service and support, we may collect the information you provide to our representatives.

Interactive Features. JANM may offer interactive features such as commenting functionalities, review forums, blogs, chat services, and social media pages. JANM and other individuals who use our Services may collect the information you submit or make available through these interactive features. Any information shared on the public sections of these channels will be considered “public” and may not be subject to the privacy protections referenced herein.

Surveys and Focus Groups. We may contact you to participate in surveys and/or focus groups. If you decide to participate, you may be asked to provide certain information which may include personal information.

Information We Collect Through Your Use of the Services.

We may collect certain information automatically when you use the Services. This information may include your Internet protocol (IP) address, user settings, IMEI, MAC address, Technologies including cookie identifiers, mobile advertising and other unique identifiers, mobile carrier, details about your browser, operating system or device, location information (including inferred location based off your IP address), Internet service provider, pages that you visit while using the Services, and other information about how you use the Services.

Cookies, Web Beacons, and Personalized Advertising. We, as well as third parties that provide content, advertising, or other functionality on the Services, may use cookies, pixel tags, local storage, and other technologies (“Technologies”) to automatically collect information through the Services. Technologies are essentially small data files placed on your computer, tablet, mobile phone, or other devices that allow us and our partners to record certain pieces of information whenever you visit or interact with the Services.

• Cookies. Cookies are small text files placed in visitors’ device browsers to store their preferences. Most browsers allow you to block and delete cookies. However, if you do that, the Services may not work properly.


• Pixel Tags/Web Beacons. A pixel tag (also known as a web beacon) is a piece of code embedded on the Services that collects information about users’ engagement. The use of a pixel allows us to record, for example, that a user has visited a particular web page or clicked on a particular advertisement. We may also include web beacons in e-mails to understand whether messages have been opened, acted on, or forwarded.

Analytics. We may use Google Analytics and other service providers to collect information regarding user behavior and user demographics on the Services. For more information about Google Analytics, please visit www.google.com/policies/privacy/partners/. You can opt out of Google’s processing of data generated by your use of the Services by visiting tools.google.com/dlpage/gaoptout.

Information from Other Sources.

We may obtain information about you from other sources. This supplemental information allows us to verify information that you have provided to us and to enhance our ability to provide you with the Services.

 

HOW WE USE YOUR INFORMATION

We process personal information for a variety of business purposes, including:

To Provide the Services, Products, or Information Requested.

• Administering and operating the Services;
• Responding to questions, comments, and other requests;
• Providing access to certain areas, functionalities, and features of our Services; 
• Answering requests for customer support; and 
• Allowing you to register for events. 

Administrative Purposes.

• Measuring interest and engagement in the Services;
• Improving our products and Services;
• Developing new products and services;
• Detecting bugs or other software issues;
• Ensuring internal quality control;
• Verifying individual identity;
• Communicating with you about your account, activities on the Services and policy changes;
• Processing your payment card information and/or other payment methods for products/services purchased or donations;
• Preventing potentially prohibited or illegal activities; and
• Enforcing our Terms of Service.

Marketing Our Products and Services. We may use personal information to tailor and provide you with content and advertisements. We may provide you with these materials as permitted by applicable law.

Some of the ways we may market to you include email campaigns, custom audiences advertising, and “interest-based” or “personalized advertising.”

If you have any questions about our marketing practices or if you would like to opt out of the use of your personal information for marketing purposes, you may contact us at any time as set forth below.

De-identified and Aggregated Information Use. We may use personal information and other information about you to create de-identified and/or aggregated information, such as de-identified demographic information, de-identified location information, de-identified or aggregated trends, reports, or statistics, or other analyses we create. De-identified and/or aggregated information is not personal information, and we may use and disclose such information in a number of ways, including research, internal analysis, analytics, and any other legally permissible purposes.

Sharing Content with Friends or Colleagues. We may offer various tools and functionalities. For example, we may allow you to provide information about your friends through our referral services. Our referral services may allow you to forward or share certain content with a friend or colleague, such as an email inviting your friend to use our Services. Contact information that you may provide for a friend or colleague will be used to send your friend or colleague the content or link you request, but will not be collected or otherwise used by JANM or any other third parties for any other purpose.

Other Uses. JANM may use personal information to pursue legitimate interests, such as direct marketing, research (including marketing research), network and information security, and fraud prevention. In addition, JANM may use your personal information for other purposes that are clearly disclosed to you at the time you provide personal information or with your consent.

 

HOW WE DISCLOSE YOUR INFORMATION

We Use Service Providers. We may share any personal information we collect about you with our third-party service providers. The types of service providers to whom we entrust personal information include service providers for: (i) the provision of the Services; (ii) the provision of information, products, and other services you have requested; (iii) marketing and advertising; (iv) payment processing; (v) customer service activities; and (vi) the provision IT and related services.

Information Shared with Other Users. When you use the Services, you may share certain personal information with other users. This personal information may include your name, profile details, and comments you submit. Please be aware that JANM has little or no control over how individuals may use the information you share.

Business Partners. We may provide personal information to business partners to provide you with a product or service you have requested. We may also provide personal information to business partners with whom we jointly offer products or services.

Other Nonprofits. We may provide personal information to other nonprofits, who may contact you directly with information you may be interested in (including marketing materials). 

Once your personal information is provided to these non-profits, it will also be subject to their privacy policy. We are not responsible for the processing of your personal information by these nonprofits. 

Advertising Partners. Through our Services, JANM may allow third-party advertising partners to set Technologies and other tracking tools to collect information regarding your activities and your device (e.g., your IP address, mobile identifiers, page(s) visited, location, time of day). These advertising partners may use this information (and similar information collected from other services) for purposes of delivering personalized advertisements to you when you visit third party services within their networks. This practice is commonly referred to as “interest-based advertising” or “personalized advertising.” If you prefer not to share your personal information with third party advertising partners, you may follow the instructions below.

Disclosures to Protect Us or Others. We may access, preserve, and disclose your personal information if we believe doing so is required or appropriate to: (i) comply with law enforcement or national security requests and legal process, such as a court order or subpoena; (ii) protect your, our or others’ rights, property, or safety; (iii) to collect amounts owed to us; (iv) when we believe disclosure is necessary or appropriate to prevent financial loss or in connection with an investigation or prosecution of suspected or actual illegal activity; or (v) if we, in good faith, believe that disclosure is otherwise necessary or advisable.

Merger, Sale, or Other Asset Transfers. If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, purchase or sale of assets, or transition of service to another provider, then your information may be sold or transferred as part of such a transaction as permitted by law and/or contract. 

INTERNATIONAL DATA TRANSFERS

You agree that all information processed by us may be transferred, processed, and stored anywhere in the world, including but not limited to, the United States and other countries which may have data protection laws that are different from the laws where you live.

YOUR CHOICES

General. You may have the right to object to or opt out of certain uses of your personal information. Where you have consented to the processing of your personal information, you may withdraw that consent at any time by contacting us as described below.

Email Communications. If you receive an unwanted email from us, you can use the unsubscribe link found at the bottom of the email to opt out of receiving future emails. Note that you will continue to receive transaction-related emails regarding products or Services you have requested. We may also send you certain non-promotional communications regarding us and our Services, and you will not be able to opt out of those communications (e.g., communications regarding the Services or updates to this Privacy Policy).

Technologies and Personalized Advertising. If you would like to opt-out of the Technologies we employ on the Services, you may do so by blocking, disabling, or deleting them as your browser or device permits. Please note that cookie-based opt-outs are not effective on mobile applications. However, you may opt-out of personalized advertisements on some mobile applications by following the instructions for Android and iOS.

The online advertising industry also provides websites from which you may opt-out of receiving targeted ads from advertisers that participate in self-regulatory programs. You can access these, and also learn more about targeted advertising and consumer choice and privacy, at www.networkadvertising.org/managing/opt_out.asp, www.youronlinechoices.eu, and www.aboutads.info/choices/.

Please note you must separately opt out in each browser and on each device.

“Do Not Track”. Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. Please note that we do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers.

INDIVIDUAL RIGHTS IN PERSONAL INFORMATION

In accordance with applicable law, you may have the right to: (i) request confirmation of whether we are processing your personal information; (ii) obtain access to or a copy of your personal information; (iii) receive an electronic copy of personal information that you have provided to us, or ask us to send that information to another company (the “right of data portability”); (iv) restrict our uses of your personal information; (v) seek correction or amendment of inaccurate, untrue, incomplete, or improperly processed personal information; and (vi) request erasure of personal information held about you by JANM, subject to certain exceptions prescribed by law. If you would like to exercise any of these rights, please contact us as set forth below.

We will process such requests in accordance with applicable laws. To protect your privacy, JANM may take steps to verify your identity before fulfilling your request. 

DATA RETENTION

We retain the personal information we receive as described in this Privacy Policy for as long as you use our Services or as necessary to fulfill the purpose(s) for which it was collected, provide our Services, resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements, and comply with applicable laws.

THIRD PARTY WEBSITES/APPLICATIONS

The Services may contain links to other websites/applications and other websites/applications may reference or link to our Services. These third-party services are not controlled by us. We encourage our users to read the privacy policies of each website and application with which they interact. We do not endorse, screen or approve, and are not responsible for the privacy practices or content of such other websites or applications. Visiting these other websites or applications is at your own risk.

CHILDREN’S INFORMATION

Protecting children’s privacy online is very important to us. Although our Services are designed for a general audience, we take additional steps to ensure we are complying with laws protecting users when potentially collecting any information from a child. Our JANM Kids pages only collect information that is not directly identifiable for internal purposes and an email address for users that request that we use their email address to send them information or items from the Site (for example: users can request that we send them a custom image that they designed on the Site, and users may choose to share this image with other users). To protect users’ privacy, we use this email address for the sole purpose of responding to the request. We do not reuse this email address, and we do not disclose this email address to others for any other purposes. Once we deliver the email, we delete the user’s email address.

If you are a parent or guardian and wish to review information collected from your child, verify that the information was deleted, or obtain information about us as the operator of the Site, you may contact us as described in “Contact Us” below. If we become aware that a child has provided us with personal information in violation of applicable law, we will delete any personal information we have collected about that child, unless we have a legal obligation to keep it.

CALIFORNIA PRIVACY RIGHTS

California law permits users who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of personal information disclosed to those parties. Except as otherwise provided in this Privacy Policy, JANM does not share personal information with third parties for their own marketing purposes.

SUPERVISORY AUTHORITY

If you are located in the European Economic Area, you have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal information violates applicable law.

CHANGES TO OUR PRIVACY POLICY

We may revise this Privacy Policy from time to time in our sole discretion. If there are any material changes to this Privacy Policy, we will notify you as required by applicable law. You understand and agree that you will be deemed to have accepted the updated Privacy Policy if you continue to use the Services after the new Privacy Policy takes effect.